Archive or restore a contact
Hide contacts you no longer need without losing data. Linked invoices and transactions stay valid. Restore is available any time. Requires **Delete contacts**.
Web
Chöre›Chor öffnen›Verwaltung›Kontakte›Kontakt archivieren
Diese Funktion ist nur im Web verfügbar.
Permission required: Contacts › Delete
Step by step: archive
- Open the contact's detail view.
- Click Archive (top right).
- Confirm the safety prompt.
Step by step: restore
- Open Choir > Management > Contacts.
- Set the "Archive" filter to Only archived.
- Open the contact and click Restore.
GDPR note
Soft archiving is not a full GDPR deletion. For legally binding deletion requests, use the dedicated disclosure and deletion workflow (phase 4).
Frequently asked questions
What happens to invoices and transactions?▾
They stay valid. The address is stored as a snapshot inside the invoice — your bookkeeping is not affected by archiving.
Can I restore an archived contact?▾
Yes. Switch the filter to "Only archived" or "Including archived", open the contact and click "Restore".
When are contacts deleted permanently?▾
Currently never automatically. Permanent deletion only happens upon explicit GDPR request (requires **Handle GDPR requests**) and replaces linked documents with anonymised snapshots.
Verwandte Funktionen
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