Open invoice and view PDF
Look at a single invoice in detail: PDF preview, status, recipient, line items, linked cashbook entries and all actions.
Web
Chöre›Chor öffnen›Verwaltung›Kassenbuch›Rechnungen›Rechnung öffnen
Diese Funktion ist nur im Web verfügbar.
Permission required: Cashbook › View
What is it?
The detail view of an invoice shows all information at a glance:
- Status badge (Draft, Final, Cancelled, Credited)
- Header data — number, date, due date, recipient, gross
- PDF preview directly in the page (for finalized invoices from the archive)
- Line items with quantities, unit prices and VAT rates
- Linked cashbook entries (payments)
- Actions depending on status
Actions by status
Draft
- Edit — opens the editor
- Finalize — assigns number + generates PDF (irreversible!)
- Delete draft — the draft disappears from your overview; recovery within 30 days only possible via support
Final
- Cancel (credit note) — automatically creates a credit invoice with negative amounts
- Create entry — prefilled cashbook entry for the incoming payment
- Download PDF — from the tamper-proof archive
- Download e-invoicing file — if available
Cancelled / Credited
- only Download PDF / Download e-invoicing file — no further changes possible
PDF preview
For finalized invoices the archived PDF is embedded directly in the page — with zoom, print and download as usual in the browser.
For drafts you can click "Generate PDF" — then a temporary preview PDF is created (without number, without archiving).
Permission
You need the View cashbook permission to view and download, plus Create & edit transactions for actions like finalize or cancel.
Frequently asked questions
Why don't I see a PDF for drafts?▾
Drafts don't have an archived PDF yet — that's only created on finalization. You can click "Generate PDF" to create a temporary preview PDF without finalizing.
What do the linked cashbook entries show?▾
As soon as you link a payment to this invoice in the cashbook (e.g. an incoming payment via the "Create entry" button), you see all linked cashbook entries here. So you know whether the invoice is paid.
Can I download the e-invoicing file separately?▾
Yes — for final invoices with e-invoicing format ZUGFeRD or XRechnung, the "E-invoicing file" button appears. The button is only visible when an e-invoicing file is available.
How long is the PDF preview available?▾
The preview is loaded freshly when opening the detail page. If the link expires after the page has been left open, just reload the page — Chorilo automatically creates a new preview.
Can I create multiple entries for one invoice?▾
Yes — e.g. for partial payments. Click "Create entry" multiple times and adjust the amount per entry. All entries are listed in the invoice's sidebar.
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